Summary

The Event Management Specialist will be embedded in a nimble communications team and will provide expert guidance and support in planning, coordinating, and executing a wide range of events for our internal and external partners. They will leverage their expertise in event management to ensure seamless and successful events that meet or exceed expectations.

The successful candidate should possess a diverse range of skills to plan, execute, and oversee events successfully. These skills include exceptional organizational abilities, strategic in proposing events to participate in, and strong communication and interpersonal skills for effective team management and engagement. The candidate must also have meticulous attention to detail to ensure flawless execution, creativity to design engaging and memorable events, adaptability to handle unforeseen challenges, and proficiency in project management and budgeting to deliver events on time and within budget.

Under the supervision and guidance of the Communication Lead, the Event Management Specialist will have a role in setting the strategic direction of events at Giga.

Your responsibilities will be…

Strategic Planning:

• Develop comprehensive event strategies aligned with Giga objectives.
• Create detailed event plans including timelines, budgets, and logistics.
• Design innovative approaches to enhance event impact and effectiveness.

Partner Collaboration:

• Cultivate strong relationships with internal and external partners to understand their event vision and goals.
• Collaborate closely with internal and external partners to tailor event solutions to their specific needs.
• Provide expert advice and recommendations to internal and external partners throughout the event planning process.

Logistics Management:

• Oversee all aspects of event logistics, including venue setup, catering, and audiovisual requirements.
• Coordinate transportation and accommodations for attendees, speakers, and VIP guests.
• Develop contingency plans to address potential logistical challenges and ensure event continuity.

Marketing and Promotion:

• Develop and implement event marketing strategies to maximize attendance and engagement.
• Coordinate with the Communication and Design team to create compelling event messaging and promotional materials.
• Partner with Social media and Content Manager to utilize various marketing channels, including social media and email campaigns, to reach target audiences effectively.

Evaluation and Improvement:

• Conduct post-event evaluations to assess event success and gather feedback.
• Analyze event metrics and data to identify areas for improvement.
• Use insights from evaluations to refine event strategies and enhance future event planning efforts.

Please access the full Term of Reference (ToRs) and read a more detailed description of the assignment in this file in order to prepare your financial proposal and know more about the role: Event Management Specialist ToR.pdf.

To qualify for this position, you will have…

• A master’s degree in hospitality, Marketing or a related field is essential for this role. *An undergraduate degree in a relevant discipline combined with an additional 2 years of professional experience in project management may substitute for a Master’s degree.
• A minimum of 5-7 years of professional work experience in selecting, setting up, and hosting large-scale events and working across multiple organizations and teams is required.
• Demonstrated success in planning and executing various events such as conferences, corporate events, fundraisers, and Trade shows, to name a few.
• Experience working with a diverse team in a hybrid environment, managing events of varying sizes and complexities.
• Strong communication and interpersonal skills, both written and verbal, for effective client management, vendor negotiation and team collaboration.
• Meticulous attention to detail to ensure flawless execution of events and adherence to budget.
• Creativity and problem-solving abilities to design innovative event concepts and address challenges as they arise.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

Travel

• The consultant is expected to travel to Spain two times (2 trips), for a stay of 5-6 nights.
• The consultant is responsible for arranging his/her own travel, including visa and travel insurance.

Payment details and further considerations

• Payment of professional fees will be based on the submission of agreed deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.
• Consultant is responsible for his/her own health and travel insurance.
• Consultant is responsible for arranging his/her own travel, including visa.
• This consultancy is based in Geneva.

How to apply:

• Interested applicants are required to submit a financial proposal with an all-inclusive fee. Please see the financial proposal template here: Consultancy Financial Offer template.docx
• Financial proposal must include travel costs (economy class) and daily subsistence allowance, if travel is required as per TOR and any other estimated costs: visa, travel/health insurance
• Applications without a financial proposal will not be considered.

About our team

We are a fast-paced, multi-disciplinary team of software engineers, finance specialists, data scientists, policy experts, and much more. Our team is a distributed workforce and plans to remain distributed into the foreseeable future. We are growing fast. Our team has grown by over 400% in the last 6 months as we rapidly scale to meet our stated mission.