Summary

Your responsibilities will be…

• The conference specialist will lead the comprehensive planning, coordination, and execution of Giga’s participation at the United Nations General Assembly (UNGA) scheduled for September 2024.
• The conference specialist will work closely with the Giga team and relevant stakeholders to ensure strategic alignment of Giga’s event participation goals.
• Responsibilities include event strategy, logistical planning, stakeholder management, communication coordination, and compliance with UN protocol and guidelines.
• Coordinate VIP participation, including Regulatory and Government Officials, key partners, and other dignitaries, ensuring their schedules align with Giga’s event plans.
• Develop contingency plans and protocols to address potential crises or emergencies during the UNGA, ensuring swift and effective response to unforeseen situations.
• Collaborate with the communications team to manage media relations, coordinate content and briefings, and facilitate media coverage of key events.
• Be the central coordinator for Giga’s UNGA participation, updating the wider Giga team on the plan and other vital updates.
• Participate in Secretariat meetings, identify tracks that Giga can participate in.
• Submit concept notes to support Giga’s participation in identified tracks and propose Sideline events.
• Coordinate invitation and speaker list with necessary stakeholders such as Country Engagement team and wider stakeholders.

Please access the full Term of Reference (ToRs) and read a more detailed description of the assignment in this file in order to prepare your financial proposal and know more about the role:  Giga Conference Specialist.pdf.

To qualify for this position, you will have…

• A master’s degree in marketing, Hospitality, Communications, or other relevant fields, a first level university degree in combination with two years additional qualifying experience may be accepted in lieu of the advanced university degree.
• A minimum of 5 years of professional experience in event management or protocol in the UN system.
• Experience organising events at scale and a proven track record of building and engaging vibrant online communities.
• Ability to work closely with Executive leaders to translate their vision into the planned event.
• Demonstrated strong writing and presentation skills in English and attention to detail.
• Ability to plan and implement projects in coordination with multiple stakeholders.
• Ability to work with a diverse team in a rapidly changing work environment and adapt to unforeseen changes.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Spanish or Russian) is an asset.

Travel

• The consultant is expected to travel to New York one time (1 trip), for a stay of 4-5 nights.
• The consultant is responsible for arranging his/her own travel, including visa and travel insurance.

Payment details and further considerations

• Payment of professional fees will be based on the submission of agreed deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.
• Consultant is responsible for his/her own health and travel insurance.
• Consultant is responsible for arranging his/her own travel, including visa.
• This consultancy is based in Geneva.

How to apply:

• Interested applicants are required to submit a financial proposal with an all-inclusive fee. Please see the financial proposal template here: Consultancy Financial Offer template.docx
• Financial proposal must include travel costs (economy class) and daily subsistence allowance, if travel is required as per TOR and any other estimated costs: visa, travel/health insurance
• Applications without a financial proposal will not be considered.

About our team

We are a fast-paced, multi-disciplinary team of software engineers, finance specialists, data scientists, policy experts, and much more. Our team is a distributed workforce and plans to remain distributed into the foreseeable future. We are growing fast. Our team has grown by over 400% in the last 6 months as we rapidly scale to meet our stated mission.